Verification

Relations

• Notifications

Overview

Two independent back-office-reviewed processes allow users to earn recognised status badges on the platform: identity verification confirms who the user is, and artist verification confirms their status as a practising artist. Both follow the same four-stage lifecycle. See User for the flags these processes set on a user account.

Identity Verification

Fields

Field	What it represents
First name	As it appears on official identification
Last name	As it appears on official identification
Birth date	Date of birth
Gender	Self-reported gender
Street	Street name of the user's address
House number	House or apartment number
City	City of residence
Postal code	Postal or ZIP code
Country	Country of residence

Business Rules

1. Any registered user may submit an identity verification request.
2. Only one active request (in New, Pending, or Accepted state) may exist at a time per user.
3. A user whose request has already been accepted cannot submit a new one.
4. Only back-office staff can move a request from New to Pending, and from Pending to Accepted or Rejected.
5. On acceptance, the Verified flag is set on the user's account.
6. On rejection, a reason is recorded and communicated to the user.

Artist Verification

Fields

Field	What it represents
Artist name	The name the user exhibits or publishes under
Studio name	Name of the user's studio or practice
Address	Postal address of the studio or practice
Biography	Description of the user's artistic background and work
Motivation	The user's explanation of why they are seeking artist verification
Supporting links	Portfolio URLs, social profiles, and other evidence of artistic activity

Business Rules

1. Any registered user may submit an artist verification request independently of their identity verification status.
2. Only one active request (in New, Pending, or Accepted state) may exist at a time per user.
3. A user whose request has already been accepted cannot submit a new one.
4. Only back-office staff can move a request from New to Pending, and from Pending to Accepted or Rejected.
5. On acceptance, the Verified Artist flag is set on the user's account.
6. On rejection, a reason is recorded and communicated to the user.

States

Both verification types share the same lifecycle:

State	Meaning
New	Just submitted; not yet reviewed by back-office
Pending	Back-office has opened the review
Accepted	Approved; the corresponding flag is set on the user's account
Rejected	Declined; a reason is provided to the user

Constraints

• Identity verification and artist verification are independent — completing one does not require or imply the other.
• Once a request has been accepted, the user cannot submit another request of the same type.
• Only back-office staff can advance or reject a request; users may only submit.